Sending your resume by email might seem simple—but what you write in that email can make a big difference.
Your message is the first impression an employer will get, even before they open your resume. That’s why it’s important to know what to say in an email when sending a resume.
If you’ve ever paused before clicking “Send,” wondering if your email sounds right, you’re not alone. Many job seekers feel unsure about how to sound professional, confident, and polite—all at once.
The good news is that you don’t have to write a long message. You just need the right tone, a clear purpose, and a few key lines that help you stand out.
Let’s go over exactly what to write in your email so you can feel confident and make a strong, professional impression.
1. Start with a Polite and Clear Subject Line
Your subject line is the first thing the hiring manager sees. It should clearly state why you’re emailing.
Example subject lines:
- Job Application – Marketing Assistant – John Lee
- Resume Attached – Graphic Designer Role – Sara Khan
🎯 Keep it short, professional, and straight to the point.
2. Greet the Hiring Manager by Name (If You Can)
Using the person’s name makes your message feel personal and respectful. If you don’t know the name, it’s okay to use a general greeting.
Better:
- Dear Mr. Thomas
- Hello Ms. Ahmed
- Dear Hiring Manager (if the name isn’t available)
⚠️ Avoid starting with “Hi there” or “To whom it may concern”—they sound cold or outdated.
3. State Why You’re Emailing – Clearly and Briefly
In your first sentence, let them know you’re applying for a specific job. Keep it clear and friendly.
Example:
“I’m writing to apply for the Social Media Coordinator position at XYZ Company. Please find my resume attached for your review.”
đź‘Ť This gets right to the point and shows respect for their time.
4. Add a One-Line Highlight About Yourself
This isn’t a full cover letter—just a quick line about why you’re a great fit. Show confidence, not fluff.
Example:
“With 3+ years of experience in digital marketing, I believe I can bring fresh ideas and proven skills to your team.”
🔥 One strong sentence can make a big impact.
5. Offer to Provide More Information
It’s polite to let them know you’re open to sharing more or answering questions.
Example:
“I’d be happy to provide more details or references if needed. Thank you for considering my application.”
🌱 This shows professionalism and openness.
6. Close with a Friendly and Formal Sign-Off
End your email in a warm and respectful way.
Examples:
- Best regards,
- Sincerely,
- Kind regards,
Followed by your full name, phone number, and optionally your LinkedIn profile.
📬 Make it easy for them to contact you!
7. What NOT to Say in Your Resume Email
Avoid messages that are too casual, too long, or too vague.
🚫 “Hey, here’s my resume.”
🚫 “Check out my CV and let me know.”
🚫 “I don’t know if I’m qualified, but…”
These make you seem unsure or unprofessional. Be confident and clear instead.
Final Thoughts
Knowing what to say in an email when sending a resume helps you look sharp, polite, and job-ready. Use a clear subject, greet the right way, and write a short, friendly message that shows confidence. Always attach your resume, check for typos, and use a simple, professional tone. You’ve worked hard on your resume—make sure your email matches its quality.
